The premise for successful projects and project success – beyond good project managers and project methodologies is the attention to the project life cycle, including selecting appropriate projects, well-prepared kick-off, continuous monitoring, and timely, firmly made management decisions. These tasks can be successfully solved with the help of project management office and through portfolio management processes. In line with our practical knowledge, we can give advice and provide solutions for establishing the project management office and operating with management processes. The goal is the success of the business of our customers with the co-ordination of project and operation. We recommend the steps below: • Selecting and running projects, which are the most important business wise: Project execution must be when timely and strategically is the most lucrative
The survey aims to provide an overview of the maturity of the project office and portfolio management of the organization. To do this, we rely on our market experience and market benchmarks. After the survey, an organization can decide whether and to what extent they want to improve the area. A strategy and tasks can be defined.
The following table summarizes the PMO’s general responsibilities. Based on the survey and the local conditions and expectations, specific areas of activity, processes describing them and supporting methodologies are developed.
|Portfolio management||PM support||Training||Admin/HR||Documentation|
|Portfolio information, decision preparation, analysis||Risk analysis||PM methodology, processes||Project settlement||Information portal, web tools|
|Planning, forecasting, pursuing strategy goals||Audit||PM tools, templates, regulations||Resource Recruitment||PM/PPM software management|
|Reporting and Lifecycle Management||Project support||Certifications||Data collection, information sharing||Knowledge management|
|Priorization techniques||Mentoring, soft skill development||Carrier path planning||Contract management||Project Documents’ Library|
|Resource management||Help desk||Lessons learned||KPIs, bonuses|
We consider it important to highlight portfolio management among PMO functions, where the PMO acts as a facilitator for the decisions that determine the portfolio and the fate of the projects. It plays a key and proactive role in the role of the project office in building the best portfolio. Scheduled, informed, transparent, decision-making portfolio management is an important factor in the efficiency of the company, making it clear the role and responsibilities of the project office and other organizational units. To perform this function you will need:
Developing the following elements is key to setting up your organization
Key elements of PMO operation support include:
The manual incorporates already established processes and organizational frameworks into an operational document as follows: